Terms & Conditions
Last updated: February 2026
1. Introduction
These Terms & Conditions govern the use of the website codaevents.com (“the Website”) and the services provided by Coda Events Ltd (“the Event Company”, “we”, “us”, “our”).
By accessing this Website, submitting an enquiry, or engaging our services, you agree to be bound by these Terms.
2. Company Information
The Event Company
Coda Events Ltd
86-90 Paul Street
London
EC2A 4NE
Email: info@codaevents.com
3. Website Use
3.1 The Website is provided for informational and enquiry purposes only.
3.2 You agree not to use the Website:
For unlawful purposes
To transmit harmful or malicious content
To interfere with site functionality
To infringe intellectual property rights
3.3 We reserve the right to restrict or terminate access to the Website where misuse is identified.
4. Enquiries & Quotations
4.1 Submission of an enquiry does not constitute a binding agreement.
4.2 All quotations are subject to availability and written confirmation.
4.3 No contract shall exist until confirmed in writing and the required deposit has been received.
5. Priority of Agreement
Where a separate written agreement or contract has been entered into between the Client and the Event Company, the terms of that agreement shall take precedence over these Website Terms & Conditions in the event of any inconsistency.
6. Fees & Payments
6.1 Fees are agreed on a case-by-case basis and confirmed in writing.
6.2 A deposit is normally required to secure bookings.
6.3 Accepted payment methods include bank transfer and card payment.
6.4 Payments are not processed directly through this Website.
6.5 We reserve the right to suspend services in the event of non-payment.
7. Cancellations
7.1 Cancellation terms are set out in the Client’s individual agreement.
7.2 Unless otherwise agreed in writing, the following standard policy applies:
More than 6 months before the event: deposit forfeited
Between 6 and 3 months before the event: 75% of total fee payable
Less than 3 months before the event: 100% of total fee payable
8. Subcontractors & Performers
8.1 We may engage subcontractors, performers, and technical personnel to deliver services.
8.2 Where necessary, reasonable substitutions may be made to ensure continuity of service.
8.3 We remain responsible for overall service delivery.
9. Client Responsibilities
Clients are responsible for:
Providing accurate event information
Ensuring suitable venues and facilities
Securing necessary permissions and licences
Ensuring safe working conditions
Complying with venue and local regulations
Failure to comply may affect service delivery.
10. Health, Safety & Event Conditions
10.1 Clients must ensure that venues and environments are safe for personnel and equipment.
10.2 We reserve the right to suspend, modify, or terminate services where conditions present safety or operational risks.
10.3 In maritime, yacht, or restricted-access environments, Clients are responsible for securing appropriate access and cooperation.
11. Force Majeure
We shall not be liable for failure or delay in performance due to circumstances beyond our reasonable control, including but not limited to:
Severe weather
Government restrictions
Public health emergencies
Transport disruption
Power failure
Acts of terrorism
Labour disputes
Where possible, alternative arrangements will be offered.
12. Liability
12.1 Our liability shall be limited to the total fees paid in relation to the relevant services.
12.2 We shall not be liable for indirect, consequential, or economic losses.
12.3 We are not responsible for failures caused by venues, third-party suppliers, or Client-provided equipment.
12.4 Nothing in these Terms limits liability for death or personal injury caused by negligence.
13. Insurance
We maintain appropriate public liability and professional insurance cover.
Evidence may be provided upon reasonable request.
14. Intellectual Property
14.1 All Website content, branding, designs, images, and materials remain the property of Coda SAS unless otherwise stated.
14.2 No content may be copied, reproduced, or distributed without prior written permission.
15. Photography, Filming & Promotion
15.1 We may capture and use photographs, video, or audio recordings from events for portfolio and promotional purposes.
15.2 This will not include sensitive or private moments without express permission.
15.3 Clients may opt out by notifying us in writing prior to the event.
16. Confidentiality & Discretion
We treat all client information and event details with the highest level of confidentiality and professional discretion.
17. Data Protection
Personal data is processed in accordance with our Privacy Policy, available on this Website.
18. Third-Party Links
The Website may contain links to third-party websites.
We are not responsible for their content, security, or privacy practices.
19. Amendments
We reserve the right to update these Terms & Conditions at any time.
The most recent version will be published on this Website.
20. Governing Law & Jurisdiction
These Terms & Conditions are governed by UK law.
The courts of France shall have exclusive jurisdiction over any dispute arising in connection with these Terms or the use of this Website.